Google Apps for Education and Universal Design for Learning

I recently had the opportunity to attend an excellent workshop presented by Leanne Woodley from AIS NSW on Universal GAfE and UDL: supporting inclusionDesign for Learning (UDL). UDL has inspired me to look at inclusion in a different way. It is a step beyond differentiation as it may be typically implemented which I discussed in the context of Google Classroom in a previous post.  Within the UDL framework learning is designed to be inclusive rather than making adjustments as an after thought.

According to National Centre on Universal Design for Learning:

Universal Design for Learning is a set of principles for curriculum development that give all individuals equal opportunities to learn.

http://www.udlcenter.org/aboutudl

Here is a short video giving an overview of UDL:

So where does Google Apps for Education fit in to all this? UDL does not require technology to be implemented. However, technology can be a very powerful tool. It embeds digital literacy into learning which is a relevant 21st century skill, with relevance being part of the UDL guidelines. For some students, it also allows them to use skills and technologies they are already comfortable with. Building on existing student knowledge is also within the UDL guidelines.

I am looking forward to implementing UDL within my classes. In the meantime, I have put together a table of three GAfE tools and how they may work to support UDL. I plan to add to this as my experience with UDL grows.

UDL & Google Apps for Education

Google Apps toolMultiple means of engagementMultiple means of representationMultiple means of action and expression
Google DriveEncourage students to collaborate on projects created in Google Drive.


Invite opportunities for self reflection using Google Forms.


Use comments feature to provide feedback that encourages perseverance, focuses on development of efficacy and self-awareness.

Use Google Forms to check for background knowledge.

Access Google Drive through choice of device.


Encourage planning using choice of Google Drive option and provide feedback through comments.


Assertive technologies that can be used with Google Drive include using mouth stylus on touch devices or option to use voice to text for typing.


Option to collate resources/ideas in Google Drive using 'Save to Drive' extension.
Google ClassroomClearly outline goals and objectives and encourage students to revisit these.


Encourage students to ask questions in the stream or privately.


Allow students to work at their pace.


Offer choices in how students engage e.g., PC, tablet, smart phone.


Provide varied sources of information.


Encourage active participation.


Option to use provided template(s).


Set assessments with option to complete at different levels of complexity.


Use announcements and email reminders to support predictability.


Provide resources in different formats, e.g., fact sheets, Prezi, YouTube video, podcast.


Use question and discussion feature to highlight 'big ideas'.


Use questions and discussions to clarify information.


Ensure access to pre-requisite/background information is available.

Accept evidence of learning in different formats including Google Docs, Google Slides, Google Drawings, scanned file, photos, audio and video.


Use discussion feature to assist focus and direction.


Google+ / HangoutsEncourage students to participate in discussions around the design of classroom activities and academic tasks using synchronous and asynchronous social media tools in the Google+ suite.


Encourage collaboration within small groups and the whole class.


Opportunities to communicate to real audiences.

Use Google Collections to represent ideas in different formats.


Present information/ideas using Google Hangouts On Air and allow students to access recorded session at any time.

Option to collate resources/ideas using Google Collections.

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4 Google Apps for Education essentials: one educator’s toolkit

Google Apps for Education (GAfE) has become part of my every day life as an educator. I use GAfE toolGoogle Apps for Education essentials - one educator's daily toolkit. http://googleappsaction.coms for both planned and spontaneous learning activities. Here I have listed 4 of my daily go-tos; tools that I use regularly as part of
my day as an educator.

In terms of what I have to work with, our IT infrastructure is reasonable, with technology available with planning but not available to the level of one-on-one or BYOD school. Sometimes it takes a bit of Macgyver-ing to get the desired result. It’s all about problem solving and working with what you’ve got.

I have excluded the ‘vanilla’, Chrome desktop accessible GaFE Apps from the essentials – I’m assuming they are a given. Also, essentials may vary from educator to educator depending on the infrastructure available to them.

1. Chromebooks

I’m not one to be ungrateful but, if there is one ‘I wish’ that I have, it is that I wish I had more Chromebooks available at ouchromebook-505728_960_720r school. These go from zero to productive in about 5 seconds and have an impressive battery life. Many students love them because they work so well with their Google Drive accounts and they don’t have to wait forever for an operating system to load.

I often walk around with one under my arm, ready to pop it open to help a student with an assessment or to look something up. If we’re logged into the Chromebook under my account, sharing with the student’s account is quick and painless.

Chromebooks quickly and easily plug in to a TV, data projector or IWB via HDMI to view a video, present a Google Slide show or review student work (with permission, of course!).

With the Chromebook Management License that allows admins to manage the devices in your GAfE domain, in theory it makes it easy to manage what users can and can’t access. However, just like many of these types of system management tools, it is not always 100% foolproof.

2. iPad Mini

This would probably work as well with a high end Android device.

My iPad Mini is like my right hand and the iOS Google Apps work beautifully on it. Sure, they might not have as many features as the ‘full’ versions but they are improving all the time. Just like the Chromebook, they have a fast (almost instant) start up and are very portable. And, just like the Chromebook, I use it opportunistically when I need to spontaneously help a student. It’s also easy to snap, upload and share photographs for project work.

I also take photos of student work (e.g., art work), upload it to Google Drive and share it with the student and anyone else that might need access. One example is a portfolio of work created by our vocational beauty class that has been saved to a folder in Google Drive.

My iPad has cellular and a reasonable amount of data so, if the WiFi is slow or down in class (one of the downsides to living in rural Australia), I can use it as a hotspot and keep on going.

For students that struggle with writing and typing, the iPad voice-to-text feature works brilliantly to allow students to ‘voice’ type directly into a Google Drive file. This can be empowering as students can work independently rather than relying on scribes or trying to avoid writing all together (as sometimes happens). Here is a video showing how it works:

Another great use of the iPad with Google Docs is for note taking, particularly during professional development sessions. I I usually use Google Docs and incorporate typed notes with photos of handouts, relevant slides, etc. It means all relevant information is stored neatly in one place and easily referred to in future.

3. Apple TV + iPad Mini

This would probably work as well with a high end Android device and a Chromecast.

My iPad Mini makes another appearance, this time teaming up with an Apple TV. This works particularly well with classes with ipad-718411_960_720learners who may be reluctant to work independently but work better where we ‘crowd source’ solutions; i.e., we discuss possible responses/answers together and type it up using the iPad, working in a Google Drive app (usually Docs or Slides) and mirroring to a TV or projector using the Apple TV with students copying it for themselves.

Often I start off as the typist/editor but, as we warm to our task, I find students are keen to volunteer to ‘drive’ the iPad. This is easily done by passing around the iPad. The other advantage is that the work is saved in Google Drive for students who may need to catch up or for future reference.

4. “Save to Google Drive” Chrome extension

This handy free Chrome extension allows you to save just about anything you have open in your Chrome browser to your Google Drive. It’s a great way to quickly and instantly save resources you have found, including PDFs, into your Google Drive. Once installed, you just click on the “Save to Google Drive” icon to save. Once saved to Google Drive, you can easily find the file, rename it, organise it, etc.

This has mixed reviews from users. Personally, I have found it reliable and easy to use. The trick for me is organising my files (especially renaming to something relevant) as I save then to Drive.

Download the “Save to Google Drive” Chrome extension from the Chrome Web Store using this link:

http://bit.ly/save2driveext

What are your Google Apps for Education essentials? Why not share in the comments!

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